RFP #558 Swimming Pool and Heater Maintenance

Please submit by:

Bid Documents

Why is the swimming pool maintenance going back out to bid?

Due to a technical issue, questions/answers were not able to be posted on the District website for all potential respondents to view.

In the bid specifications it states, “To maintain control and integrity of the service to be provided, no subcontractors will be allowed. The District opts to enter into a contract directly with a company which holds the required licenses.” The aquatics industry has two (2) types of service companies. One type of company generally provides the custodial type duties that include water testing, vacuuming, etc. The other type of company has highly trained technicians that are factory certified to work on equipment such as heaters, pumps, filters, automated control systems, etc. This highly skilled work is not required daily, but it could range from monthly to annually. These highly trained technicians are generally paid a much higher wage than those cleaning the pools, especially with DIR prevailing wage rates. To ensure the district receives the highest value of maintenance services, we suggest allowing for subcontractors to split the work respectively. Please advise if the district will accept a bid from a properly-licensed company that would use a subcontractor for the daily custodial duties.

The District has amended the Subcontractor Section 3.0 per the attached Addendum #1.

Is providing the electronic service sheets a requirement in this RFP? It has now become a standard industry practice. Since the contract is for 3 years and possibly 2 additional the district would be behind is what information they could be receiving and reviewing. It would allow district personnel to see what pool contractor's response is to events/issues and the pool's condition without needing to call or visit the pool.

Electronic copies are a nice additional feature but not required by Ventura County Health Department. All contractors must provide documentation, record keeping and reporting as required by the Ventura County Health Department.

OUHSD pool service contractors have been asked to provide and supply pool contamination kits (for use when there is a incident ) and provide trainings at least twice per year (more if needed –and possibly on the weekends).

Training of District pool staff and pool managers is a requirement that should be met at a minimum of twice yearly by the maintenance contractor. In addition, pool contractor is responsible for the supply and restock of all materials and equipment necessary for emergency decontamination procedures according to Ventura County Health Department criteria, and Integrated Pest Management guidelines established by OUHSD.

I am emailing you for some additional information regarding the DIR prevailing wages required for this bid. We come across many bid situations with the prevailing wage requirements and many companies are bidding under a the “Apprentice” labor classification. However, there is not an apprentice program available for swimming pool maintenance. The apprentice labor classification requires a supervisor to be onsite at all times with the “apprentice”. This relates to additional cost if done within the stated requirements. Please provide your chosen labor classification for the specified scope of work for this bid.

All labor wage rates must be in compliance with criteria and guidelines established by Department of Industrial Relations (DIR). OUHSD is not requiring certified payroll submissions or additional proof of documentation required by DIR.