Bid #556 Track and Field Event Modifications

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Bid Documents

Is this a re-bid? Didn't these schools already bid out?

This is a new bid for areas adjacent to the new tracks.

The tracks themselves were just replaced through recent bids.

I was just entering Track & Field Event Modifications for ACHS, HHS, OHS, PHS, BID # 556 and notice you have it bidding on a Saturday, is 09/09 at 2 correct?

An addendum has been issued to change the bid due date to September 12, 2017 @ 2:00pm.

Is there an Estimate on this project?

No, no formal estimate was prepared for this project.

Is contractor required to provide temporary fencing?

The Description of Work on page DOW-1 states, “The Work consists of any and all labor, materials, goods, supplies, equipment, tools, utilities, temporary facilities, transportation, delivery services, and other services and things of any nature whatsoever as are expressly and impliedly necessary to timely and satisfactorily complete the Project…

It is expected that the work area will remain fenced/blocked to avoid any personal injury or theft for the duration of the project. The work area should not be accessible to any person other than approved contractors, inspectors, architects and specific OUHSD personnel.

What are the contractor’s work hours (after 3:30 only)?

The Bid Document states, “The Contractor must coordinate the schedule for completion of the Work with the District to ensure that the Work will not unreasonably interfere with District operations, and, to that end, the District may require that Contractor perform the Work during non-school hours, on weekends and/or during school holidays and other breaks; provided that the District and the Contractor shall endeavor to schedule reasonable blocks of time for performance of the Work as will be cost-efficient for the Contractor.”

The District requests a work schedule be provided, and approved by the District, in advance of the work commencing. The District will work with each school site to determine what events, if any, are scheduled in the project areas. The schools sites are in session and active from 7:30am – 3:30pm, Monday through Friday with the exception of holidays. Contractor shall perform this work based on the agreed upon schedule.

Need clarification on exact question… there was a reference made to a possible request to provide a different asphalt mix submission.

Contractor must put question with mix specification in writing so this question can be reviewed and answered.

Is the general contractor required to be pre-qualified?

The District does not require contractors to be pre-qualified for this bid. The District requires the contractor and product to meet all requirements specified in the bid documents.


Should you be bidding on material other than specified product, Section 11. Substitution of Specified Items and 11.2 Timing for Submission of Request for Substitution must be followed.

What is the engineer's estimate for this project?

No engineer’s estimate have been given.

Dynamic Sports Construction, Inc. requests the consideration, and approval of the Spurtan® BV and Spurtan® BS IAAF Certified Running Track System as equal to the system specified for the above-referenced project.

After review of technical aspects of the Spurtan BV equal product request, the District has determined that the product provided does meet the criteria noted in the bid documents and shall be accepted as an alternate biddable item – if the installed colors at each of the schools can be matched.

Please find attached color chart to reference colors used and list below:

  • Adolfo Camarillo HS colors: ‘Blue’ / ‘Mid Grey’ at exchange lanes
  • Oxnard HS colors: ‘Beynon Red’ / ‘Gold’ at exchange lanes
  • Pacifica HS colors: ‘Hobart Green’ / ‘Mid Grey’ at exchange lanes
  • Hueneme HS colors: ‘Standard Red’ / Dark Grey’ at exchange lanes

Link to colors: